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Toastmaster of the Evening

Victoria Guidelines

(Draft)


Pre-Meeting

- Set Theme
- Make sure all role players have arrived, and if not, substitute at hand
- Know in advance who is collecting ballots/slips
- Try to memorize prepared speeches' titles and time requirements
- Find out about role-players (any interesting facts, or thoughts related to theme of evening)

Note: Consider getting your role to be evaluated as part of the Competent Leader (CL) track.  If you opt to make it part of the CL track (you may as well!), then speak to Karen Chow.  Make sure the Easy-Speak portal registers your CL role, and bring your CL manual to the meeting for evaluation.

When Meeting Begins

- Remember you are responsible for mood of the evening
- Ensure meeting runs smoothly
- Announce any program changes
- Make sure everyone has agenda and Meeting Pack
- Remind all to turn off mobile
- Opening comments including thoughts on theme of evening
- When announcing BREAK, look at how well we are keeping time. If we are running late, then reduce the break time.

Role Players and Speakers

- Introduce each speaker
- Say something interesting about facilitator's role
- For prepared speeches, mention:

- speech title

- speech number and objectives

- evaluator

- Say something about speaker
- Lead applause before and after the speaker speaks
- Shake hands with speaker after speaker finishes
- Bridge between speakers
- Remember 1-minute silence after each prepared speech
- At end of Table Topics session, ask people to vote
- At end of all prepared speeches, ask people to vote
- At end of all evaluations, ask people to vote
- COLLECTION OF SLIPS - At end of evaluations, ask SAA to collect all voting and comment slips

At End

- Express thoughts on how the meeting went
- Thank all involved
- Remind all to hand back all plastic backings, pens, etc. to SAA
- Hand over back to President


TI Guidelines:
http://easy-speak.org/kb.php?mode=article&k=12


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Role - Toastmaster of the Evening (TME)


TME acts as the host of the Toastmasters meeting. Your goal is to :

  • set the stage where people are motivated

  • introduce the speakers and make them feel comfortable and relax

  • bridge between speakers and sessions in an interesting manner in order to increase the interest of the audience to the meeting. (Please read "When You're The Introducer" from TI on next page)

Before The Meeting:

To be a good and outstanding TME requires you prepare ahead.

  • Contact the TTM, all Assigned Speech Speakers, the GE and the special guests attending the meeting such as the Division Governor / Area Governor, etc. Collect interesting information ( e.g. background, hobbies, profession etc.) for your introduction:

  • Prepare your introduction. If you are unsure how to prepare them, consult the section in the Communications and Leadership Manual dealing with introduction.

  • As different GE has different preference in organising the general evaluation session, discuss with the GE beforehand.

At The Meeting:

At the meeting you are the glue that ties the program together. Your role is to
explain the format of the meeting, introduce the speakers so that the meeting runs
interestingly, smoothly and on time.

Your tasks include:

  • Sit near the stage to shorten your walking time and allow you to thank the speakers before they return to their seats

  • Welcome everyone to the meeting

  • Remind people to mute or turn off their pager/mobile

  • Explain the role of TME

  • Explain and show the Best Speakers Voting Form. Remind the audience that ATM undertakers as shown in the meeting program will NOT take part in the Best Assigned Speech Speaker Award.

To avoid bias, remind the audience to complete the voting form "before" the evaluation session and then pass the completed form to our SAA


  • Brief program run down, highlight the changes if any

  • Introduce the facilitators and Table Topics Master

  • Welcome Table Topics Master to conduct the table topics session.

  • When introducing the assigned speech speakers, you are required to cover the following information plus other details you may want to add. The following "POETS" sequence is recommended for your consideration:

P = Project level ….


O = Speech Objective …..


E = Name of IE ….


T = Time required ….


S = Name of Speaker …..


  • Guest Introduction – invite a SAA to come out

  • Introduce the General Evaluator

  • Ask the audience (both members and guests) to complete the Best Speakers Voting Form before returning the control to the President

TME is an important and challenging role to your toastmaster development. Your performance can also dampen or enhance the overall quality of the meeting and the performance of the speakers.


Role - Toastmaster of the Evening (TME)


When You're The Introducer …..

Introducing the Speaker

The introductory remarks by which a speaker is presented to his audience are an important aspect of public speaking. Introductions typically are so bad that one of America's greatest lecturers, Mark Twain, refused to let anyone introduce him; he simply walked out on the stage alone and introduced himself. There are, however, important reasons a speaker ought to be intorudced; and there are guidelines for both the speaker and the introducer that should be honored.

Why a Speech of Introduction?

Why should a speaker be introduced to an audience which already knows him/her well? There are several reasons, each of which is important :

  1. No matter how well-known the speakers are, when they speak they separate themselves from the listeners. They stand and talk, while the audience sits and listens. If, for no other reason, there should be an introduction of speakers as a breif ritual or ceremony, marking the significance of the speakers' transition from being in the group to stepping forth in front to lead its thinking.

  1. Listeners will be a more perceptive and appreciative audience if they understand what the speaker is undertaking. If the project is to clarify an idea, that is quite different than if he or she is trying to persuade them to accept his or her point of view. One function of the introduction is to establish the proper "mental set", so the group will know what to look for.

  1. Even when the speaker is well-known, the audience might not know what special reason he or she has for speaking about the chosen topic, or about his or her special experience or expertness concerning it. A good introduction contributes to the speaker's authority by making it clear that he or she speaks from special preparation, knowledge, or experience.

  1. A function of the speech of introduction is to "build a bridge" from where the thoughts of the group are at the moment to where the speaker wants them to be. Thus, the introducer might say, "We have been engaged in serious discussion (or in relaxed conversation, or in listening to an explanation of a new tax law); now I invite your attention to something quite new and different. Henry Jones will speak to us about …..".